HARRIS BUSINESS SYSTEMS

Material and Purchasing Control

Maxwell’s robust Materials package is not only powerful enough to handle the most complicated requirements, but is also tightly integrated with Accounting, Purchasing, and Job Costing, adding across-the-board automation that ensures materials are clearly tracked.

As Purchasing or Plant Manager, you’ll use Maxwell’s Purchasing tools to seamlessly order material from your vendors, issue subcontracts, and send the appropriate supporting documentation via print, fax, or email. You’ll account for materials received, invoiced, on backorder, produced, or used with a sophisticated system that manages purchase commitments, quantities, pricing, and receipts by job, work order, equipment part, or as part of inventory.
Whether you work with materials produced by company-owned plants or purchased from vendors; with materials delivered by company trucks, customer trucks, or outside haulers; with materials used on internal jobs or delivered to customers, you’ll find Maxwell’s insightful automated tax calculations, customer pricing, and committed cost updates indispensable.

From start to finish, you’ll have the right materials on site at the right time, you’ll streamline your efforts, and you’ll maximize profits.


Purchase Order Entry	Ticket Entry with Detail	Inventory Requisition
Maxwell’s purchasing functions allow you to order items for your jobs, work orders, or equipment. Easily print or email the Purchase Order directly from the system and show the committed costs on all management related reports.	Aggregate materials can be tracked with each load whether it is sent to the job worksite or your plant locations. Material tickets from your vendors can be imported directly into Maxwell for easy entry and reference to the actual invoice.	Materials in your various inventory locations – such as your main warehouse or trucks- can be requisitioned directly to your jobs or work orders. Quantity on hand is reduced and the cost is automatically expensed to the job or work order. Materials that come back from jobs or work orders can be brought back into inventory so you can use your onsite stock before purchasing new materials.

WHAT SETS MAXWELL APART

Special tonnage codes accommodate the reporting requirements of various jurisdictions for permit, license, and tax purposes
Sales and other tax calculations are performed automatically and update comprehensive sales/use tax reports by jurisdiction
Track critical time events such as license or permit renewals, plant inspections and maintenance, price escalations, and submittals of pricing schedules to municipalities
Enter delivery tickets from outside producers at job sites, updating committed costs and creating purchasing records
Automate special customer pricing for designated items based on bids for specific projects, contracts, municipal work, volume purchases, etc.
Transfer items among warehouses, to/from jobs, to/from equipment, and to/from service sites with complete audit trails and automatic updating of costs and inventory valuations
Update item standard costs and prices from pricing services
Split Purchase Orders among jobs, with identical items consolidated on the Purchase Order for maximum price breaks